How to Replace or Amend a Consular Report of Birth Abroad (CRBA)

Vital Records Office Operations in Response to COVID-19

You should expect delays for pending and recently submitted requests to the Vital Records Office due to public health measures to prevent the spread of COVID-19. We are currently in Phase 2 of our three phase reopening plan. 

Phase 1: A limited number of our staff will return to the office to work on processing our large backlog of mail and create new cases. Mail will be processed on a first in, first out basis, with the oldest requests done first. You will experience delays in processing times due to public health measures to prevent the spread of COVID-19. You may want to consider waiting to apply until normal operations resume.

Phase 2: Most of our staff will return to the office. We will focus on processing cases on a first in, first out basis, prioritizing our oldest cases. Delays will continue.

Phase 3: We will adjust to our new normal for operations. As we maintain health measures to protect our staff, we expect that service delays for certain products will remain due to work practices to prevent the spread of COVID-19.

As a reminder, all phases are fluid and can be quickly changed due to local public health conditions.

A child born abroad to a U.S. citizen parent or parents may acquire U.S. citizenship at birth if certain requirements are met. A Consular Report of Birth Abroad (CRBA, or Form FS-240) is a document that certifies a child acquired U.S. citizenship at birth.

Who can replace or amend a Consular Report of Birth Abroad:

  • The individual listed on the birth record (if age 18 or older)
  • A parent (for minors under age 18) or legal guardian
  • An authorized government agency, or
  • A person with written authorization from the individual listed on the birth record

On January 3, 2011, the U.S. Department of State began issuing a new Consular Report of Birth Abroad form (FS-240). You may request multiple copies of this document at any time. As of December 31, 2010, the Certificate of Report of Birth (DS-1350) is no longer issued. All previously issued FS-240 and DS-1350 documents are still valid for proof of identity, citizenship, and other legal purposes.

 

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How to Replace a CRBA

To request a Consular Report of Birth Abroad form (FS-240), you must submit:

1. A notarized request that includes all of the following information:

  • Full name of the individual at birth
  • Any adoptive names of the individual
  • Individual's date and place of birth
  • Any available passport information (e.g. passport date of issuance, date of expiration, passport number)
  • Full names of parents or legal guardians
  • If known, the serial number of the FS-240
  • Signature of requester
  • Legal Guardian(s) Only: A certified court order granting guardianship
  • Requester's mailing address
  • Requester's contact number

2. A copy of requester’s valid photo ID. Examples:

  • State-issued driver’s license
  • Non-driver photo ID
  • Military ID
  • Passport
  • Veterans Affairs ID
  • Prison ID

If you don't have any of these IDs, please see Passport Vital Records IDs.

3. Payment

  • Send a $50.00 check or money order. Additional copies are $50 each.
  • Make payable to "U.S. Department of State"
  • Checks and money orders must be payable in U.S. dollars through a U.S. bank
  • Include complete mailing address on the check
  • The Department is not responsible for cash lost in the mail

4. Mail the request, copy of the photo ID, and payment to:

    U.S. Department of State
    Passport Vital Records Section
    44132 Mercure Cir.
    PO Box 1213
    Sterling, VA  20166-1213

Processing Times

As additional employees return to our office, we are working aggressively to address all pending requests. You will continue to experience delays receiving certified vital records and the return of any original documents submitted. You may check the status of your request by emailing VitalRecordsPublicInquiries@state.gov or by calling 202-485-8300. Please provide all required items listed above to avoid further processing delays. We ask for your patience as we safely work on your request.

Shipping

  • USPS First Class Mail: One to two weeks. No additional cost.
  • 1-2 Day Delivery: Add $17.13 to the $50 check or money order.
  • The shipping time is included in the 4-8 weeks processing time. 

Please do not include a pre-paid express mail envelope with your request. This will cause a delay in delivery.

 

 

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How to Amend a CRBA

To amend a Consular Report of Birth Abroad (FS-240), you must submit:

1. A notarized request detailing the amendment or correction needed

2. Certified copies of documents justifying the amendment requested

  • Examples: foreign birth certificate, marriage certificate, court ordered adoption or name change, birth certificates of the adopting or legitimating parents, and affidavits. We cannot accept notarized copies and photocopies of these documents.
  • To change the sex marker on your Consular Report of Birth Abroad please include all items listed under Requirements and Medical Certification that can be located on the Change of Sex Marker page.  

3.  Either the original FS-240, any replacement FS-240s, and any other birth records issued by the U.S. Department of State, such as Certification of Report of Birth (DS-1350) and Certification of Birth Abroad (FS-545), OR

A notarized affidavit stating the location (i.e. lost, stolen or destroyed) of the original or replacement FS-240, DS-1350, or FS-545 issued by the U.S. Department of State.

4. A copy of requester’s valid photo identification. Examples:

  • State-issued driver’s license
  • Non-driver photo ID
  • Military ID
  • Passport
  • Veterans Affairs ID
  • Prison ID

If you don't have any of these IDs, please see Passport Vital Records IDs.

5. Payment

  • Send a $50.00 check or money order. Additional copies are $50.00 each.
  • Make payable to "U.S. Department of State"
  • Checks and money orders must be payable in U.S. dollars through a U.S. bank
  • The Department is not responsible for cash lost in the mail.

6. Mail to:

    U.S. Department of State
    Passport Vital Records Section
    44132 Mercure Cir.
    PO Box 1213
    Sterling, VA 20166-1213

Processing Times

As additional employees return to our office, we are working aggressively to address all pending requests. You will continue to experience delays receiving certified vital records and the return of any original documents submitted. You may check the status of your request by emailing VitalRecordsPublicInquiries@state.gov or by calling 202-485-8300. Please provide all required items listed above to avoid further processing delays. We ask for your patience as we safely work on your request.

Shipping 

  • USPS First Class Mail: Takes one to two weeks. No additional charge. 
  • 1-2 Day Delivery Service: Add $17.13 to the $50.00 check or money order. 
  • The shipping time is included in the 4-8 weeks processing time. 

 

 

Check Status

To check the status of your request, call 202-485-8300 or email VitalRecordsPublicInquiries@state.gov        

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How to Request an Apostille on your Consular Document

Apostilles are specialized certificates attached to your consular documents. If you need an apostille to satisfy foreign document requirements, you must submit a notarized request and a copy of a valid state-issued ID (e.g. driver's license) to the address listed below.  If you already have a consular document issued within the last five years, you don't need to pay for the apostille.  In addition to the Consular Report of Birth Aboard, you can request other consular documents for $50 per copy:

You must ensure that the country for intended use is a member of the Hague Convention of October 5, 1961 Abolishing the Requirement of Legalization for Foreign Public Documents.  

Please send your notarized request and fee (if necessary) to:

    U.S. Department of State
    Passport Vital Records Section
    44132 Mercure Circle
    PO Box 1213
    Sterling, VA 20166-1213