How to Request a Copy of a Consular Report of Death Abroad (CRDA)

Vital Records Office Operations in Response to COVID-19

You should expect delays for pending and recently submitted requests to the Vital Records Office due to public health measures to prevent the spread of COVID-19. We are currently in Phase 2 of our three phase reopening plan. 

Phase 1: A limited number of our staff will return to the office to work on processing our large backlog of mail and create new cases. Mail will be processed on a first in, first out basis, with the oldest requests done first. You will experience delays in processing times due to public health measures to prevent the spread of COVID-19. You may want to consider waiting to apply until normal operations resume.

Phase 2: Most of our staff will return to the office. We will focus on processing cases on a first in, first out basis, prioritizing our oldest cases. Delays will continue.

Phase 3: We will adjust to our new normal for operations. As we maintain health measures to protect our staff, we expect that service delays for certain products will remain due to work practices to prevent the spread of COVID-19.

As a reminder, all phases are fluid and can be quickly changed due to local public health conditions.

Who may request a copy of this document:

  • Next of kin
  • Legal representation for estate purposes

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How to Request a Copy of a Report of Death

1. Submit a written notarized request with the following information:

  • Full name of the deceased
  • Date and place of death
  • Return address and telephone number
  • Signature of requester

2. Submit a copy of the requester's valid photo ID (e.g. driver's license)

3. Send a $50.00 check or money order. Additional copies are $50.00 each. 

  • Payable to the “U.S. Department of State” 
  • Include a complete mailing address on the check
  • Checks and money orders must be payable in U.S. dollars through a U.S. bank
  • The Department is not responsible for cash lost in the mail

4. Mail the notarized request, copy of valid ID, and payment to:

       U.S. Department of State
       Passport Vital Records Section
       44132 Mercure Cir. 
       PO Box 1213
       Sterling, VA 20166-1213

  • PLEASE NOTE: Requests that are not notarized or do not include a copy of the requester's valid ID will be delayed. 
  • 1-2 Day Delivery: If you want your records returned to you in 1-2 days include an additional $17.13 check or money order for USPS delivery.

Check Status

To check the status of your request, call 202-485-8300 or email VitalRecordsPublicInquiries@state.gov        

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How to Request an Apostille on your Consular Document

Apostilles are specialized certificates attached to your consular documents. If you need an apostille to satisfy foreign document requirements, you must submit a notarized request and a copy of a valid state-issued ID (e.g. driver's license) to the address listed below.  If you already have a consular document issued within the last five years, you don't need to pay for the apostille.  In addition to the Consular Report of Death Abroad, you can request other consular documents for $50 per copy:

You must ensure that the country for intended use is a member of the Hague Convention of October 5, 1961 Abolishing the Requirement of Legalization for Foreign Public Documents.  

Please send your notarized request and fee (if necessary) to:

    U.S. Department of State
    Passport Vital Records Section
    44132 Mercure Circle
    PO Box 1213
    Sterling, VA 20166-1213