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How to Request a Copy of a Panama Canal Zone Birth or Death Certificate

Who can request a copy of a Panama Canal Zone birth or death certificate:

  • The individual recorded on the document 
  • A legal guardian of the individual whose birth is recorded on the document
  • An authorized government agency or
  • A person with notarized written authorization from the individual listed on the certificate 

 

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Birth Certificate Requests

1. Submit a notarized written request that includes all of the following information:

  • Full name of the individual at birth
  • Any adoptive names of the individual
  • Date and place of birth
  • Full name of parents
  • Return address and telephone number

2. Submit a copy of requester’s valid identification

3. Send a $50.00 check or money order for each copy requested.

  • Make payable to the "U.S. Department of State"
  • Include a complete mailing address on the check.
  • The Department is not responsible for cash lost in the mail.

4. Mail the notarized request, copy of valid ID, and check to:

U.S. Department of State
Passports Vital Records Section
44132 Mercure Cir.
PO Box 1213
Sterling, VA 20166-1213

PLEASE NOTE: Your request will be delayed if it's not notarized or doesn't include a copy of your valid ID.

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Death Certificate Requests

1. Submit a notarized written request that includes all of the following information:

  • Full name of deceased
  • Date and place of death
  • Signature of requester
  • Return address and telephone number

2. Submit a copy of requester’s valid identification

3. Send a $50.00 check or money order for each copy requested.

  • Make payable to the "U.S. Department of State"
  • Include a complete mailing address on the check.
  • The Department is not responsible for cash lost in the mail.

4. Mail the notarized request, copy of valid ID, and check to:

U.S. Department of State
Passports Vital Records Section
44132 Mercure Cir. 
PO Box 1213
Sterling, VA 20166-1213

PLEASE NOTE: Your request will be delayed if it's not notarized or doesn't include a copy of your valid ID.

1-2 Day Delivery

If you want 1-2 day delivery of your records, include an additional $15.89 with your $50 check or money order.  

Check Status

To check the status of your request, call 202-485-8300.

 

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How to Request an Apostille on your Consular Document

Apostilles are specialized certificates attached to your consular documents. If you need an apostille to satisfy foreign document requirements, you must submit a notarized request and a copy of a valid state-issued ID (e.g. driver's license) to the address listed below.  If you already have a consular document issued within the last five years, you don't need to pay for the apostille. In addition to Panama Canal Zone Birth and Death Certificates, you can request other consular documents for $50 per copy:

You must ensure that the country for intended use is a member of the Hague Convention of October 5, 1961 Abolishing the Requirement of Legalization for Foreign Public Documents.  

Please send your notarized request and fee (if necessary) to:

    U.S. Department of State
    Passport Vital Records Section
    44132 Mercure Circle
    PO Box 1213
    Sterling, VA 20166-1213