Travel.State.Gov > Intercountry Adoption News and Notices > Approved Fee Schedules for Accrediting Entities, IAAME and CEAS - Amended
This notice amends the information previously published on October 26, 2022 by adding information in the CEAS Fee Schedule to explain charges related to site visits. The complete approved fee schedules for both IAAME and CEAS are included below.
For more information about each AE’s jurisdiction and transition planning, please see the Department’s June 2, 2022 notice.
Approved Fee Schedule for IAAME
Effective December 1, 2022
|Initial Accreditation and Approval Application||$4,000|
|This non-refundable fee is for application processing and orientation to the accreditation/approval process for an initial applicant seeking accreditation/approval.|
|Renewal Accreditation and Approval Application||$1,000|
|This non-refundable fee is for application processing and orientation to the accreditation/approval process for an agency or person seeking renewal.|
|Accreditation and Approval||
0-5 Adoptive Placements: $10,000
6-25 Adoptive Placements: $15,000
26-75 Adoptive Placements: $20,000
76+ Adoptive Placements: $24,000
This non-refundable fee is for processing of, and completion of tasks related to an initial accreditation/approval or an accreditation/approval renewal of an agency or person. This Fee is in addition to the applicable Application Fee.
An Adoptive Placement is defined as a placement that occurred in which the agency or person acted as the primary provider, regardless of when the agency or person became the primary provider on the case.
For initial applicants, the Accreditation and Approval Fee is the 0-5 Adoptive Placements tier amount.
For agencies and persons who did not act as a primary provider during the 24 months preceding the date of submission of the Application Part A, the Accreditation and Approval Fee is the 0-5 Adoptive Placements tier amount.
For agencies and persons who acted as a primary provider during the 24 months preceding the date of submission of the Application Part A, the Accreditation and Approval Fee tier is determined by taking the total number of adoptive placements the agency or person had in the 24 months preceding the date of submission of the Application Part A and dividing by two.
Failure to pay may result in the cessation of the process until all outstanding fees have been paid.
|Monitoring and Oversight||
$850 per client application
$850 per additional adoption (child)
A minimum fee of $2,550 will be assessed annually for all agencies and persons
These non-refundable fees are for IAAME’s monitoring and oversight of agencies and persons. The agency or person acting as the primary provider for the adoption is responsible for reporting client applications and additional adoptions in the Portal.
Each client application includes one adoption (child). If the prospective adoptive parent(s) accept or have accepted a referral of more than one child, the agency or person is to add the corresponding additional adoption(s) and fees will be assessed accordingly.
For agencies or persons who do not act as a primary provider the minimum fee is $2,550.
For agencies or persons who act as a primary provider who report less than three (3) client applications and/or additional adoptions will be assessed the difference in order to reach the minimum fee of $2,550.
An agency’s or person’s failure to pay these fees may result in adverse action.
|On-Site Review Expenses||
Travel Expenses: actual cost of, including but not limited to airfare, lodging*, parking, baggage check, rental vehicle, gas for rental vehicle, tolls, ground transportation, travel insurance.
Meals & Incidentals: Federal M&IE rate*
Mileage: Federal standard mileage rate**
Expenses related to travel of IAAME for an on-site review. On-site reviews occur as part of the initial or renewal accreditation and approval process and may occur as part of monitoring and oversight.
*These rates are set by the U.S. General Services Administration, www.gsa.gov. IAAME will book lodging within the identified rate, whenever possible.
**This rate is set by the Internal Revenue Service, www.irs.gov.
|On-Site Review Rescheduling||$1,000 plus actual cost of changes|
|This non-refundable fee is for rescheduling of an on-site review, including reimbursement of actual costs associated with changes in travel, when the rescheduled on-site review is at the request of the initial applicant or agency or person.|
|Certificate Replacement||$5 per certificate|
|This non-refundable fee is for replacing an agency’s or person’s accreditation/approval certificate.|
Approved Fee Schedule for CEAS
Effective December 1, 2022
Description and Conditions
Under Which Fees are Charged
|When Fees are Due||Amount|
|Initial Application Fee||The Initial Application Fee is for the review of Application Part A, record set up, and orientation to the accreditation / approval process for an initial applicant.||CEAS sends the invoice within 2 business days of receipt of the application, payment is due within 30 days.||$4,000|
|Renewal Application Fee||The renewal Application Fee is for review of Application Part A, record set up, and orientation to the renewal process for an accredited agency or approved person.||CEAS sends the Invoice within 2 business days of receipt of the application, payment is due within 30 days.||$1,000|
|Accreditation Fee||The Accreditation Fee is for processing, review, and decision on an application for accreditation, approval, or renewal and is in addition to the applicable Application Fee.
||CEAS sends the Invoice within 30 business days of the date the Memorandum of Agreement is signed, payment is due within 30 days||
0-5 Adoptions = $9,600
6-25 Adoptions = $15,000
26-75 Adoptions = $20,000
76+ Adoptions = $25,000
Monthly Monitoring and Oversight Fee
The MMO Fee is for monitoring and oversight and data collection and reporting services to be provided by CEAS each month.
|CEAS sends invoices for MMO Fees by the 15th of each month, payment is due within 30 days.||MMO Fees are calculated at a rate of $815 per new case or additional adoption in the previous month.|
Annual Monitoring and Oversight Fee
The Annual Monitoring and Oversight Fee is charged to each accredited agency and approved person for monitoring and oversight services including CEAS review of semi-annual and annual reports and annual data collection and reporting.
The AMO Fee is non-refundable. If an ASP’s accreditation is scheduled to expire during the year, and the ASP has notified CEAS that it will not renew, or the ASP has advised CEAS of its request to relinquish accreditation or approval the fee may be prorated taking into account the services that CEAS will provide.
|CEAS sends invoices for AMO Fees on the 1st business day of each calendar year, payment is due within 30 days.||Annual fee of $1,200|
|SITE VISIT EXPENSE FEES|
|Site Visit Fees||
Separate fees are charged based on actual costs incurred for the travel and maintenance of evaluators conducting site visits.
This includes: the actual costs for each Evaluator for transportation, lodging, meals, and incidentals while traveling to and from the site visit and during the site visit.
CEAS will utilize current federal per diem rates to calculate a per diem expense for meals and incidentals for each Evaluator for each day of travel and the site visit.
Any expenses incurred due to the cancellation and/or rescheduling of a site visit will be charged to the ASP if a site visit is rescheduled based on an ASP’s request and/or due to the insufficiency of required documentation.
CEAS sends invoices for Site Visit Fees as soon as expenses are verified and within 45 days of the completion of a site visit, payment is due within 30 days.
CEAS sends invoices for Site Visit Rescheduling Expenses within 30 days of the cancellation / rescheduling, payment is due within 30 days.CEAS sends invoices for Site Visit Fees as soon as expenses are verified and within 45 days of the completion of a site visit, payment is due within 30 days.
|Site Visit Rescheduling Fees||Fee for rescheduling a site visit with less than 3 months’ notice based on an ASP’s request and/or due to the insufficiency of required documentation.||CEAS sends the invoice within 30 days of the cancellation / rescheduling, payment is due within 30 days||$1,200|